Privacy Policy & ID Document Protection
Last Updated: March 2026 • Compliant with GDPR and National Personal Data Protection Laws
1. Purpose of Sensitive ID Verification
Xmerg Conference collects government-issued identification documents (National ID or Passport) solely to establish authentic identity, prevent duplicate phantom accounts, safeguard scientific integrity, and facilitate consular visa letters.
2. Encryption & Restricted Administrative Access
Identification files are stored in isolated, cryptographically restricted storage buckets (AES-256). Documents are NEVER publicly accessible and can only be inspected via short-lived signed URLs by authenticated credentialing officers. Every view action is recorded in an immutable audit ledger.
3. Retention Period & Right to Erasure
Sensitive identity documents are retained for the conference lifecycle and automatically scheduled for deletion 30 days post-conference. Users retain the full right under GDPR to request data erasure or export at any time via the secretariat.